Use this guide when
- Screens and presentations
- Booth hardware
- Customer demonstrations
- Repeated events
Industry planning · Equipment protection
Case Planning for Trade Shows and Product Demonstrations
Plan cases for displays, booth components, demo products, samples, and presentation equipment. Consider arrival, setup, daily access, pack-down, and the return shipment.
Order, shipping, or return questions? Visit the Help Center.
Have these ready
- Equipment and fitModels, outside dimensions, weight, and accessories.
- Use and handlingCarrying, shipping, storage, display, and access.
- Project detailsCase quantity, destination, and required delivery date.
Is this guide for you?
Who this guide helps
What you will plan
- Create the event packing list
- Separate transport and presentation needs
- Check the venue route
- Prepare pack-down instructions
Common use cases
Start with the situation you need to solve
Compare the situations below and check the details that matter for your equipment and handling route.
Screens and presentations
Complete display dimensions, stands, and cables Check screen support and handling separately from booth components.
Booth hardware
Component lengths, weight, layout, and setup sequence Confirm the case matches the actual packed components.
Customer demonstrations
Visible layout, easy removal, and separate accessories A booth transport case is not automatically a presentation display.
Repeated events
Labels, packing instructions, carrier route, and return plan Account for empty-case storage and venue handling.
Selection details
Compare the important requirements
| Your project | What to compare | Details to confirm |
|---|---|---|
| Screens and presentations | Complete display dimensions, stands, and cables | Check screen support and handling separately from booth components. |
| Booth hardware | Component lengths, weight, layout, and setup sequence | Confirm the case matches the actual packed components. |
| Customer demonstrations | Visible layout, easy removal, and separate accessories | A booth transport case is not automatically a presentation display. |
| Repeated events | Labels, packing instructions, carrier route, and return plan | Account for empty-case storage and venue handling. |
Step by step
Build a useful case specification
Follow these steps before comparing final case configurations or requesting a quote.
1. Create the event packing list
Group display equipment, booth components, samples, tools, and documents by setup task.
2. Separate transport and presentation needs
Choose interiors that protect the trip while allowing a clear demonstration layout where required.
3. Check the venue route
Record delivery arrangements, doors, lifts, ramps, unloading, and empty-case storage.
4. Prepare pack-down instructions
Use labeled positions and a packing record so the complete kit returns ready for the next event.
Recommended starting points
Case types and resources to compare
Use these as starting points; confirm dimensions, interiors, handling, and model specifications before ordering.
Display and monitor cases
Compare protection for complete screens.
Browse display and monitor casesExpo cases
Compare transport for booth components.
Browse expo casesCarrying cases
Compare product-demo and sample-kit formats.
Browse carrying casesExplore the broader product selection on the industry shopping page.
Selection checklist
What to confirm before you choose
Have these details ready before comparing cases or requesting a quote.
- Display and booth component dimensions
- Demo products and accessory list
- Weights and case grouping
- Presentation layout and removal order
- Venue access and shipment arrangements
- Return labels, packing record, and timeline
Procurement support
Purchasing support
Review quote requirements, approved terms, and vendor documents before submitting your order.
Formal quotes and POs
Include equipment details, quantity, destination, and delivery date. Purchase orders are subject to account approval.
Net 30 terms
Approved organizations may apply for Net 30 terms, subject to credit review.
Vendor documents
Use the current business forms required for your vendor file.
Additional guidance: Organizational purchasing and preparing a quote request.
FAQs
Planning questions
For orders, shipping, and return policies, visit the Help Center.
Can the shipping case also be the display?
Sometimes a case and interior can be arranged for presentation. Confirm how it opens, how equipment is supported, and how the contents will be used.
What should I plan for after the event?
Include empty-case storage, repacking instructions, collection timing, and responsibility for the return shipment.
Need help choosing or configuring a case?
Send your equipment list, dimensions, accessories, quantity, intended use, and delivery date. We will help compare cases and interiors and prepare a quote.
